Regional spotlight
Formats? Mandates?
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Overview of B2G, B2B and B2C e-invoicing in Poland. -
Key formats, networks and channels you may need to support. -
High-level regulatory and compliance considerations.
e-invoicing in Poland
Poland is moving e-invoicing to a centralized model with KSeF, the national e-invoicing system. For domestic B2B transactions, invoices are issued and exchanged through KSeF using the official FA XML format defined by the Polish tax authority. E-invoicing is already required for public sector transactions, and the use of KSeF will become mandatory for B2B invoicing in phases. For cross-border and public sector invoicing, Peppol BIS Billing 3.0 is also used alongside KSeF.
Poland is currently supported only for selected partners. Please contact Maventa Support for more information on how to set this up with your ERP for Polish companies.
When registering a new Polish company via the API, the Polish VAT number must be used as the company identifier. At the moment there is no way to authorize the companies other than having them as from a vendor having their KYC approved by us. Contact our support for KYC approval.
Domestic invoices are send to KSeF for further delivery to the recipients, while cross-border invoices are sent via Peppol and additionally reported to KSeF.
Receiving can happen via KSeF, Peppol network and internally from other Maventa customers. Scanning is available via AutoScan solution.
| Address Type | Description | Example address | Activation Requirement |
|---|---|---|---|
| Peppol address | Official identifier for the Peppol network. | 9945:xxxxxxxxxxx | Created when company registers themselves to receive from Peppol |